Skip to main content
klikit Inventory turns the menu from a consumption-only model (“what did we sell?”) into a full stock model (“what do we actually have, and where did it go?”). It adds an ingredient catalog, per-branch stock levels, a mobile stocktake (physical count) workflow with manager approval, an immutable movement ledger, and reporting.

​
The loop

Everything in Inventory follows one loop. Set it up once, then run the count → approve → report cycle on whatever cadence you choose (per shift, daily, weekly).
1

Set up ingredients

Build the ingredient catalog for the business, then track the ones you care about at each branch with an opening stock balance. See Set up ingredients.
2

Count (staff, mobile app)

Staff open a stocktake in the klikit app and count each tracked ingredient. See Run a stocktake.
3

Approve (manager, dashboard)

A manager reviews the counted numbers and the variance, then approves or rejects. Approval adjusts stock and writes the ledger.
4

Report & act

Movement history, food cost, valuation, and variance-by-reason let a manager see where stock went and act on it. See Reports & movements.

​
Where each part lives

klikit dashboard (cloud)

Set up ingredients and stock levels, review and approve stocktakes, and read Reports and Movements. This is where managers and owners work.

klikit app (mobile / NMA)

Where staff run the physical count — start a stocktake, enter quantities, pick a variance reason, and submit for approval.

​
Key concepts

A raw item you want to track (e.g. Almonds, Flour, Olive Oil). Ingredients live in a business-level catalog and carry a unit and category. Creating an ingredient does not by itself make it countable at a branch — you also have to track it there.
An ingredient that is being tracked at a specific branch, with a current quantity, an opening stock balance, and an optional reorder point. A stocktake counts exactly the branch’s active stock levels — no stock levels, nothing to count.
A physical count session for a branch. When created, it snapshots one count line per active stock level. Staff enter the real quantities; the difference from the expected quantity is the variance.
Variance is counted − expected. When it isn’t zero, staff pick a reason so shrinkage is explainable and reportable: Supplier Short Delivery, Wastage, Opening Stock Adjustment, Theft, or Other.
Every stock change (a sale’s consumption, a stocktake adjustment, etc.) is written as an immutable ledger entry. The Movements tab is the audit trail.

​
Beyond counting

Stocktakes keep counts honest. The rest of Inventory keeps them honest automatically by recording stock as it actually moves — bought, produced, wasted, and transferred. These capabilities are enabled per business.

Purchasing & receiving

Raise purchase orders to suppliers, approve them, and receive delivered stock — an auditable draft → approved → received lifecycle.

Production runs

Turn raw ingredients into finished goods and track actual yield against the recipe.

Waste logging

Record spoilage, expiry, and over-portioning with a reason, and analyse waste cost by category.

Commissary & transfers

Supply branches from a central kitchen and move stock between locations with delivery orders.

​
Before you start

Inventory is rolled out per business and per branch. If you don’t see the Inventory section in the dashboard, or a branch has no stocktake option in the app, it isn’t enabled yet for that business/branch — ask your klikit contact to enable it. Access is also role-based: owners and branch managers set up and approve; staff count.
Ready? Start with Set up ingredients.