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Once counts are flowing and approved, the dashboard turns that data into something a manager can act on. All of this lives under Inventory in the dashboard.

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Movements — the audit trail

The Movements tab is the full, immutable history of every stock change at a branch: sales consumption, stocktake adjustments, and any other movement. Each row shows what changed, by how much, and why.

Filter

Narrow by movement type, ingredient, and date range to answer “what happened to this item last week?”

Export

Export the view to CSV for sharing or deeper analysis.
Movements is read-only by design — it’s the audit trail. Stock is only ever changed through order consumption or an approved stocktake, never edited directly.

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Reports

The Reports tab has three views:
Average food cost and input-cost percentage across ingredients — how much of revenue is going into raw materials. Depends on ingredient purchase cost being set (see Set up ingredients).
What the current on-hand stock is worth — quantity × unit cost, rolled up by category and branch. A point-in-time “how much money is sitting on the shelves” number.
Cross-session stocktake variance grouped by reason code (Supplier Short Delivery, Wastage, Opening Stock Adjustment, Theft, Other — plus an Unspecified bucket for older counts recorded before reason codes). This is the actionable one — it tells you why you’re losing stock, not just that you are, so you can target the biggest bucket.
For a true shrinkage picture, read the variance report scoped to approved stocktakes. Open or rejected counts never adjusted stock, so including them overstates loss.

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Low-stock alerts

When any deduction (a sale, waste, a transfer out, production) leaves an ingredient at or below its reorder point, a Low stock alert is raised automatically; hitting zero raises Out of stock. No polling, no manual checks — the alert appears the moment the stock movement lands.
  • See the queue under Inventory → Overview → Alerts: filter by type and status, and Acknowledge alerts once handled. Open alerts keep their quantity fresh as stock keeps moving.
  • Set the thresholds per ingredient on the Stock Levels tab — no reorder point means only the out-of-stock alert applies.
  • Branch toggle: turn alert generation off for a branch with the Reorder alerts switch in Inventory → Settings.
  • Each alert is also published as a real-time event, so notification routing (e.g. WhatsApp/Lark) can be attached without touching the dashboard.
Pair alerts with purchase orders: the PO form’s Pre-fill from suggestion drafts order lines from exactly the ingredients sitting below their reorder point.

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Making the numbers trustworthy

Reports are only as good as the setup behind them. For meaningful reports:
1

Set opening stock

Without an opening balance, expected quantities — and therefore variance — are noise. See Set up ingredients.
2

Set purchase costs

Food cost and valuation need per-unit costs on ingredients.
3

Count on a regular cadence

Variance and consumption only mean something when counts happen consistently (per shift, daily, or weekly — pick one and hold to it).
4

Use reason codes honestly

The variance-by-reason report is only as useful as the reasons staff pick at count time.